Project management software helps project managers and other stakeholders to run projects more efficiently. There various types of project management software in the market. Before you buy one of them, it is essential for you to gauge the best one.
Factors to consider when choosing software
§ Size of the projects that you will work on
§ The amount you plan to spend on the projects
§ Number of people who will work on the project simultaneously
§ Does project management require mobile access
With the right answers to above questions, you can quickly pick one of project management software that suits your needs.
Features of project management to consider when choosing software.
Time tracking: An essential component for project managers as it allows them to keep an eye on cost. It still enables stakeholders to estimate the time beforehand, log the time they spend on every task and describe the accomplishments within that time.
Issue tracking: Allows monitoring of various problems to allow stakeholders report matters that require attention. The system tracks descriptions real time creating notifications for status, affected systems, documentation and reporting.
Invoicing: For , invoicing is usually integrated with time tracking feature and can be made highly automated.
Risk analysis: Incorporates data that comprises opportunities, threats, risk probability, risk correlations, sensitivity analysis and other risk related components. Risk analysis feature guarantees more accurate analysis of project life cycle.
Budgeting: This feature makes it easier to project costs in a more precise way. Ideal budgeting feature allows some things including:
§ Cross charging
§ Cash flow requirements
§ Time and expenses
§ Automatic calculation for re-estimated and actual costs
File sharing: This is an essential component for collaboration because it establishes the central location for all the project documents. It sends notifications when the modification occurs. File sharing can be hosted on a local server or in a cloud but still provide security and easy interface that keeps everything well organized.
Gantt charts: This is a critical component of planning and workamajig reviews It offers the wide-angle view of projects through a visual timeline. Gantt-chart is a feature that allows project managers to see everything that stakeholders work on, monitor deliverables and also compare planned items against actual results. This is the insight that helps project managers to prioritize tasks and refine delivery estimates to streamline the process further.
Email integration: Email integration in an essential element of collaboration in project management. It prevents stakeholders from the need to navigate between different platforms as they work on a project. It is a feature that includes various templates for fast communication, automatic email reminders, tracking, and history. Many platforms integrate email addresses will social media profiles that are associated with that particular email connecting all communication means further.